Decision details

1.    Cabinet reaffirmed its firm commitment to ensuring the views of local people inform the way environmental services are delivered when new arrangements are put in place in June 2018.

2.    Cabinet noted that consultation with borough residents, community groups and councillors was currently still ongoing and, once complete, would be collated and analysed so that responses could be used to inform bidders of the council’s preferences as to the way environmental services would be delivered in the town from June 2018.

3.    Cabinet approved the Business Case attached at Appendix A of the report

4.    Cabinet agreed to procure environmental services (waste, recycling, grounds maintenance, street cleansing and other ancillary services) as a single lot.

5.    Cabinet agreed to a contract length of up to10 years, plus extension provisions up to a further 10 years (extension provisions to be subject to future cabinet approval).

6.    Cabinet agreed to use the Competitive Procedure with Negotiation as its chosen procurement procedure.

7.    Cabinet agreed to the development of an outcome based services specification and to negotiation with bidders on strategic aspects of service design so as to encourage innovation, quality, value for money and affordability.

8.    Cabinet approved the procurement timetable outlined in the report.

9.    Cabinet approved the contract award criteria outlined in the report

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10.Cabinet agreed that the award of the contract will be based on the most economically advantageous tender assessed from the point of view of the contracting authority, that the contract award criteria is on the basis of price and quality, that these are equally weighted and that that the weighting to be applied to the criteria stays the same at both initial tender stage and final tender stage.

11.Cabinet agreed to the non-mandatory provision of the council’s depots.

12.Cabinet delegated to the Director of Customers and Communities, in consultation with the Cabinet Member for Environment and the Borough Secretary, authority to take all necessary steps to progress the environmental services procurement process provided such steps are consistent with the recommendations of this Cabinet Report.

13.Cabinet noted that further reports would be brought to cabinet to advise of progress with the environmental services re-provision procurement process in April, July and September 2017, with a final report being brought to cabinet in December 2017 to seek agreement to award contract.